Designing Sustainable Communities for Living and Learning

East Quad

Contract Refunds and Cancellations
Fall 2016/Spring 2017 - New Freshman/Transfer Students

1. Cancellation of the Contract Prior to the Start of the 2016/2017 Academic Year

  1. June 1, 2016: If notice of cancellation is received by University Housing on or before this date, the contract is cancelled with no additional charge. The $100 advance room payment is REFUNDED.
  2. June 2, 2016 to June 30, 2016: If notice of cancellation is received by University Housing between these dates, the contract is cancelled with no additional charge. The $100 advance room payment is FORFEITED.
  3. July 1, 2016 to July 31, 2016: If notice of cancellation is received by University Housing between these dates, the contract is cancelled. Students will be charged a $200 cancellation fee. The $100 advance room payment is FORFEITED.
  4. August 1, 2016 to August 10, 2016: If notice of cancellation is received by University Housing between these dates, the contract is cancelled. Students will be charged a $500 cancellation fee. The $100 advance room payment is FORFEITED.
  5. August 11, 2016 to August 15, 2016: If notice of cancellation is received by University Housing between these dates, the contract is cancelled. Students will be charged $1,500 cancellation fee. The $100 advance room payment is FORFEITED.
  6. August 16, 2016: On or after this date, the contract is legally binding, and students are obligated to pay the entire academic year's rent unless they fail to enroll. Student who fail to enroll will be assessed a $200 cancellation fee plus prorated rent for the days of the semester that housing is held in reservation by that student. If a student's plans change and he or she re-enrolls after canceling, the semester charge will be added back to his or her account. There will be no refund of University Housing monies during the last six weeks of a semester. If any collection fees are assessed in the process of obtaining unpaid housing charges, the student will be responsible for the payment of those collection fees in addition to the unpaid housing charges.

2. Cancellation of the Contract After the Start (August 16, 2016) of the 2016 Fall Semester
For All Students Currently Assigned to Campus Housing

  1. The contract may be terminated after the start of each semester only for the following reasons: withdrawal from school; marriage (no more than four weeks prior to the wedding date); or, circumstances determined by the University to be sufficiently extenuating as to warrant cancellation (documentary evidence will be required).
  2. Any student qualifying for cancellation under paragraph 2(A) will be charged prorated rent for the days of the semester that housing is held in reservation by that student, PLUS a $200 cancellation fee.
  3. If 2(A) or 2(B) does not apply, the contract may also be cancelled by paying 40% of the remaining value of the academic year's contract. First-year students/new freshmen will not be allowed to buy-out/cancel their contracts.

3. Cancellation of the Contract at the End of the Fall 2016 Semester
For All Students Currently Assigned to Campus Housing

  1. By November 1, 2016: The contract may be terminated at the end of the first semester without penalty for the following reasons: graduation; withdrawal from school; ineligibility to continue enrollment due to a failure to meet academic requirements; failure to enroll a second semester; co-opting second semester; or, participation during the second semester in any REQUIRED University sponsored academic program that takes the student away from the Columbia campus (documentary evidence is required).
  2. November 2, 2016 to December 21, 2016:  The contract may be cancelled at the end of the first semester with a $200 cancellation charge for the following reasons: marriage; notifying University Housing after November 1, 2016 of circumstances mentioned in 3(A); or, circumstances determined by the University to be sufficiently extenuating as to warrant cancellation (documentary evidence will be required).
  3. If 3(A) or 3(B) does not apply, the contract may also be cancelled at the end of the first semester by paying 40% of the remaining value of the academic year's contract. First-year students/new freshmen will not be allowed to buy-out/cancel their contracts.

4. Cancellation of the Contract After the Start (January 4, 2017) of the Spring 2017 Semester
For All Students Currently Assigned to Campus Housing

  1. The contract may be terminated after the start of each semester only for the following reasons: withdrawal from school; marriage (no more than four weeks prior to the wedding date); or, circumstances determined by the University to be sufficiently extenuating as to warrant cancellation (documentary evidence will be required).
  2. Any student qualifying for cancellation under paragraph 4(A) will be charged prorated rent for the days of the semester that housing is held in reservation by that student, PLUS a $200 cancellation fee.
  3. If 4(A) or 4(B) does not apply, the contract may be cancelled by paying 40% of the remaining value of the semester's contract.  First-year students/new freshmen will not be allowed to buy-out/cancel their contracts.

Note: University Housing residence hall contracts are NON-TRANSFERABLE to the Greek Village or 650 Lincoln (A University Partnership).